We produce a detailed budget of projected income and expenses for each property.  Once approved, this budget is used for monthly reporting purposes.

1. Financial Transactions

1. A detailed Income and Expense Report with variance from the budget.  Actual results are compared to budget both for the current month and year-to-date.  The reported income and expense categories can be tailored to your own desired form or "chart of accounts," and the report can vary for different properties or different types of properties.
2. A copy of the actual bank statement together with a reconciliation of that statement.
3. A chronological listing of Receipts and Disbursements, which tracks all account activity on a daily basis.  We handle all payables with a purchase order and voucher-based system, controlled by an Accounts Payable Control Account in the General Ledger.  We therefore also provide a "Disbursement Report" which details, also in chronological order, the General Ledger Expense Account to which the payables have been distributed.
4. A General Ledger balance and posting detail report. This provides detailed information for all account activity, organized by balance sheet and income and expense category, and includes year-to-date balances.

2. Rent/Maintenance Collection Transactions

1. A rent-roll of all posted charges, with details as to type of charge and payments made.
2. A delinquency report.

Please note that while we produce reports monthly, our system is online within our office so that critical information can be obtained by key personnel on any given day.  We also produce various internal reports which are a part of our operation procedures and which can be made available to you regularly or as requested.  For example, each week we review each building’s Cash Requirements Report in relation to available funds and current and future payment requirements.  Our system provides accurate up-to-date account balance information, which we regularly confirm with direct online hook-ups to the bank via computer.

As this system is state-of-the-art, we have total flexibility.  Both the financial and property functions work off a central database. Information can be retrieved and processed in any form or distribution desired.  Thus, if your needs are different from these reports, we can easily develop a report designed specifically for you.

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